Secretary Job Application – Kiwanis Club of Lakeland
About the Secretary’s Role
The Kiwanis Club of Lakeland is looking for an efficient, tech-savvy, and organized Club Secretary to ensure smooth operations and enhance our club experience. As we modernize our approach, we need a detail-oriented professional who can streamline processes, leverage digital tools, and support our goal of making Kiwanis a more young professional-friendly community service organization and be an active Kiwanis Member.
This role is ideal for someone who enjoys organization, is proactive, and can balance administrative duties with innovative ideas for improvement. You will work closely with the Club President, Board of Directors, and committee leaders to manage club records, meetings, and communications while ensuring compliance with Kiwanis International requirements.
What We’re Looking For
- Tech-Savvy & Adaptable – Comfortable navigating online platforms, databases, and digital tools.
- Organized & Detail-Oriented – Able to manage multiple tasks, deadlines, and reports effectively.
- Strong Communicator – Clear and concise in emails, meeting minutes, and member updates.
- Self-Starter & Problem-Solver – Takes initiative, suggests improvements, and streamlines processes.
- Team Player – Works well with leadership, members, and committees to foster a strong Kiwanis community.
Why Join Kiwanis as Secretary?
- Leadership Opportunity – Be at the heart of our club’s growth and operations.
- Modernize & Innovate – Help implement new tech solutions and fresh ideas.
- Community Impact – Support meaningful service projects and local initiatives.
- Professional Growth – Develop valuable administrative, organizational, and leadership skills.
If you or someone you know is interested in applying, please complete the application here and be prepared to attach a resume and cover letter. Deadline to apply is April 8th, 2025.
We look forward to finding a dedicated and forward-thinking individual to support the club’s success.
Key Responsibilities
Club & Membership Management
- Maintain accurate club and membership records using an online CRM system (or assist in selecting and implementing one).
- Keep the club roster updated in real time, ensuring seamless data integration with Kiwanis International.
- Track membership trends and support efforts to engage and retain members.
Meetings & Communication
- Prepare and distribute agendas for weekly meetings and monthly board meetings.
- Attend and take detailed meeting minutes, summarizing key discussion points and action items.
- Oversee the club’s email communications, ensuring timely responses and professional correspondence.
- Draft and send weekly newsletters to keep members informed of upcoming events, meetings, and initiatives.
Event & Administrative Support
- Assist in coordinating service projects, fundraising events, and club activities by managing logistics and communications.
- Support membership renewals/background checks, event registrations, and financial record-keeping tasks.
- Process club insurance renewals, Sunbiz filings, and other administrative duties.
- Ensure all Kiwanis International reports (monthly, annual, and elections) are completed and submitted on time.
Technology & Process Improvement
- Implement and manage a CRM system to track club engagement, reports, and membership details.
- Utilize and improve digital tools for internal communication, online reporting, and event planning.
- Update the club website and social media pages (or coordinate with the marketing committee).
- Explore new ways to improve efficiency and engagement through automation and better workflow processes.
- Attend required trainings (CLE)
Special Projects & Club Initiatives
- Assist with ordering awards, planning banquets, and coordinating training sessions.
- Organize and manage logistics for division meetings, leadership training, and member development programs.
- Collaborate with club leadership to create a more dynamic and engaging Kiwanis experience.
